Board of Directors Approved 10/06/05
Minutes
September 1, 2005
Present: French, Hotaling, Steiner, Williams, Hughes, Sullivan, Wilson, Capozzo
Excused: Machado, King, Young, Passalacqua
The meeting commenced at 6:35 p.m.
Minutes of August 4, 2005
Williams motioned to approve, Steiner seconded. The motion carried.
Treasurer's Report
Accepted
Membership Sales & Notations
The Board took note of three Notice To Sell forms. The notices will be effective for sale Friday, September 2, 2005.
Committee Reports
Green: USGA Report: GVCC contracted the services of an USGA Green Section agronomist to conduct an analysis of the golf course in respect to the maintenance program and turf condition with suggestions on how to improve our programs to better the golf course. Our greens were rated in the top ten percent to the 135 golf courses the agronomist visited around the country this year. The agronomist's report will be available in two weeks.
Solano Irrigation District: The SID agreement has been signed and approved for the new water supply, the project is currently in the engineering/planning stage with construction targeted to start in the spring 2006.
Golf: 1. A Friday night Skins game is still under consideration. 2. Changing the three greens and the addition of several traps has had an effect on the handicaps of the holes on the course. Analysis has been started using scores cards on the next printing. 3. Over 350 posted rounds of golf have been collected into a data base.
Tennis: The contract with Swank has been signed and construction will begin September 12, 2005.
Food & Social: Murdaca, Tauber and Capozzo have interviewed several candidates for the executive chef position. A decision will be announced soon.
B&G: Williams distributed information on a new entry gate for GVCC. The Board will review the information, and thanked Williams for researching this project.
Pool & Fitness: The committee has safety concerns about the valet parking along the pool fence and gate area adjacent to the circular drive. In response to this concern, the Board suggested that the pool gate near this location be locked during functions which use valet parking and an alternative pool gate be used.
Finance: Nextel: Lavezzo is reviewing the Nextel contract and Capozzo will follow up with him.
Golf Shop Inventory: Steve Walker will assume the responsibility of tracking inventory in the golf shop.
Golf Club Demo Policy: The committee proposed a Golf Club Demo Policy for Board approval. Hotaling motioned to accept the policy, Sullivan seconded. The motion carried 6-0.
1. Any golf club taken from the golf shop for trial will be charged to the members' account immediately at the retail price. A receipt will be offered to the member.
2. The club will be taped by the golf shop staff to help prevent wear and scarring.
3. The member may return the club for appropriate credit no later than the following Club business day.
4. The member will receive full credit if the club is returned to the golf ship inventory within the trial period and the wear to the club is considered reasonable.
5. The ember may be subject to partial credit if the club sustains an unreasonable amount of wear during the trial period.
6. Once the trial period has passed, the transaction will be considered final.
7. The Club is under no obligation to issue any credit for clubs returned after the close of business the day following the purchase.
Golf Cart Fleet Lease: Hotaling motioned to approve the 2006 golf cart fleet contract. Sullivan seconded, the motion carried 6-0.
Dues Comparison: Hotaling distributed a dues comparison with other country clubs in the Bay Area to be reviewed in advance and discussed at the October Board meeting.
C.I.F. Requests
Capozzo requested funds from the C.I.F. account for the following items:
- Windscreens for the tennis courts $5,000
- Wall in main kitchen $5,000
- Pool heater $3,500
Sullivan motioned to approve, Williams seconded. The motion carried.
Correspondence
Food & Beverage Minimum Spending: An Associate letter requesting the Board to change the amount of the minimum spending for Associate members as many of them are elderly, single members.
The fee structure for Associate memberships is set up with reduced operational and construction dues in an effort to relieve some of the financial burden. In the interest of the membership as a whole, they respectfully declined the request.
Marin Country Club: Marin CC Women's Golf Association is requesting a donation for their Charity Tournament to raise money for the Marin Abused Women's Services and Meals of Marin. Regretfully, the Board declined as there has been an overwhelming request for donations.
Special Membership Meeting
Due to a scheduling conflict, the special membership meeting that was scheduled for Thursday, October 20, 2005 at 7:00 p.m. has been rescheduled to:
Date: Tuesday, October 18, 2005
Time: 6:30 p.m.
Letter Regarding Dress Code Ballot / USGA Report / Chef
The Board thanked Williams for his time developing the dress code ballot. A letter will be mailed in mid-September to the membership addressing the results of the denim ballot, the USGA report, and the executive chef position.
Memorial Tree
A memorial tree will be planted in memory of Dr. B.C. Kingsbury. Story will contact Mrs. Kingsbury to discuss the species and location of the tree.
The meeting adjourned at 8:35 p.m.
Respectfully Submitted,
Jeff Wilson, Secretary